Steps to talking about health and safety

Some small business owners and employers, find H&S conversations both awkward and difficult — especially if they are trying to get people to change their behavior.
This is often because they:

• feel they’ll be judged for it
• are younger or less experienced than their workers
• don’t like telling qualified people how to do their jobs
• are friends with, or related to, their workers.

 
Despite all this, empowering workers to take appropriate H&S actions — and supporting them to confront anyone not doing so — is a massive H&S step. It’s also an extremely important part of keeping people safe.
If you need to have a conversation about an H&S issue with a worker, a great approach is to follow the five steps below.

Conversations need to be tailored to the audiences and you’ll know how best to speak to your workers.
By following these principles, you’ll know you’re taking a great approach to getting your H&S message across.
 
Steps to talking about H & S issues
Step 1. Approach your worker with a friendly and problem-solving attitude
A major reason workers have unsafe habits is because they’re not aware they’re being unsafe in the first place. Indeed, unsafe behavior is often an ingrained habit. Start these conversations without blame and don’t assume a worker is deliberately being unsafe.
Step 2. Describe their behavior objectively and say why you’re concerned
Be clear and avoid a criticizing tone.
For example, don’t say: “I can’t believe you climbed the ladder that way! Don’t you know what could happen?”
Instead, say something like: “I saw the way you climbed that ladder and I’m concerned you could get hurt.” By explaining it this way, you’re letting the person know you’re personally worried for their welfare.
Step 3. Tell them what action is expected and what the benefits are
Give clear instructions about the right behavior and explain the rationale for this.
For example, say: “I’d prefer that you get someone to hold the ladder for you. We want you to go home safely. If that means taking time to get help, I’d rather you do that than rushing and risk getting hurt.”
Step 4. Check they understand and get a commitment to the new behavior
Studies show that by asking people to commit to a changed behavior they’re more likely to actually change.
After your chat, check they understand what you’re asking of them. Then you could say: “Can I count on you to do this?” or “Do you agree to this?”
Step 5. Tell them you’ll back them up if anyone questions their new behavior, or if they identify a risk on their own
It’s important to lead by example and be consistent with H&S if you’re going to create a new H&S culture. This means saying things like: “If anybody questions why you’re doing it this way, I can help explain it to them and let them know I expect all staff, including me, to do it this way.”